MileVault Privacy Policy

OKM Database Solution Inc. · Effective October 29, 2026

This policy explains what information the MileVault app collects, why, and the choices you have. MileVault is operated by OKM Database Solution Inc., Mississauga, Ontario, Canada.

Information we collect

• Account information: your name, email address and password (stored only as a secure hash), country, and optional home address.
• Location: when automatic trip detection is turned on, MileVault uses your device's location, including in the background, to detect when a drive starts and ends and to measure its distance. We store the start and end points, addresses, times and distance of each trip. We do not store a continuous record of your movements outside of trips.
• Trip and expense details you enter: purpose, notes, vehicles, saved places, workplaces, fuel, odometer, parking and toll entries, and receipt photos you choose to upload.
• Subscription information: if you subscribe, your plan, the store you bought it from, and its renewal or expiry date. Payment is handled by the Apple App Store or Google Play; we never see or store your card details.
• Device information: device type, operating system and a push-notification token, used to run the app and send trip notifications.
• Device identifier: an app-specific identifier for your phone (the Android ID, or Apple's identifier for vendor on iPhone). We use it only to prevent fraud — to give one free trial per phone — and never for advertising or tracking across other apps.

How we use it

• To record your trips and expenses and produce the logs and reports you request.
• To send you trip summaries, report emails and account messages.
• To provide support and keep the service working and secure.

We do not sell your information, and we do not use it for advertising.

Service providers

We share information only with providers that help us run MileVault, and only as needed for that purpose: cloud hosting and database storage; Google Maps (addresses and distances) and Google Cloud Vision (reading receipts you scan); Apple App Store and Google Play (subscription payments), and RevenueCat (keeps your subscription status in sync with the store); Brevo (email delivery); and Expo (push notifications). If you choose to send a report to your accountant, we email it to the address you provide.

Retention and deletion

We keep your information while your account is active. You can edit or delete individual trips and expenses in the app. To delete your account and its data, follow the steps at api.okmdbs.com/delete-account or email us from your account email address, and we will delete it within 30 days, except where we must keep records by law. Deleting your account does not cancel a subscription bought in the App Store or Google Play — cancel it in the store.

Your choices

• You can turn automatic trip detection off at any time in the app, or remove location permission in your device settings.
• You can ask to see or correct the personal information we hold about you.

Security

Information is sent over encrypted connections (HTTPS) and stored with access restricted to authorized staff.

Children

MileVault is intended for adults and is not directed at children under 16.

Changes

If we change this policy we will update the date above and, for significant changes, notify you in the app or by email.

Contact

OKM Database Solution Inc., 5490 Champlain Trail, Mississauga, ON L5R 2Z4, Canada
Email: support.milevault@okmdbs.com